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#Excel find duplicates with a formula how to#
#Excel find duplicates with a formula code#

While we used a small sample of data, the same principles that we just covered can be applied for much larger datasets. You’ll then get the count of all the duplicates: Name To apply the COUNTIF function across all the names, drag the function from cell B2 to cell B11. For our example, the name ‘Jon’ appears 3 times: Name The COUNTIF function will then count the number of times that ‘Jon’ appears in Column A.

A2 is the cell where we have our first value (in our case it is ‘Jon’).

A:A is the column where all of our values are stored (in our case it is column A).

In the context of our example, you’ll need to apply the COUNTIF function in cell B2: =COUNTIF(A:A,A2) Recall that the COUNTIF function has the structure of: =COUNTIF(range, criteria) Step 3: Count the duplicates in Excel using the COUNTIF function You can then apply the COUNTIF function under the ‘Count’ column to get the count of duplicates. You may also add a new column called the ‘Count’ column in cell B1: Name Step 2: Copy the data into Excelįor simplicity, copy the above table into Excel, within the range of cells A1 to A11. The goal is to count the number of times each name is present in the table. To start, let’s say that you have the following dataset that contains a list of names: NameĪs you can observe, there are duplicate names in the table. Steps to Count Duplicates in Excel using COUNTIF Step 1: Prepare the data that contains the duplicates In this short post, you’ll see a simple example with the steps to count duplicates for a given dataset. We can create new column to mark the duplicates using Excel COUNTIF Formula. We can identify the duplicates if the Count is greater than 1. COUNTIF formula helps to find duplicates in One Column, returns the number of occurrences of a given value.

Under Highlight Cell Rules, click on Duplicate Values.You can use the COUNTIF function to count duplicates in Excel: =COUNTIF(range, criteria) We can use COUNTIF Formula in Excel Cells to identify duplicates in Excel.

Select your Data and click on the Conditional Formatting button under the Home Ribbon.

I recommend you create named ranges for your columns, but it is not necessary.

#Excel find duplicates with a formula how to#

Let’s look at how to accomplish this with the help of these simple steps. We’ll cover these with the help of the following examples. It is a straightforward tool for highlighting duplicate values or duplicate rows in a sheet.īut, it’ll only work properly when you keep some important things in mind. How to Count the Number of Duplicate Rows in Excel Using COUNTIFS?įind Duplicates in Excel Using Conditional FormattingĬonditional formatting is one of the quickest ways to find duplicates in Excel.How to Count Duplicates in Excel Using COUNTIF?.If it does I highlight their ID in Sheet A. So I have to manually copy, paste, find every employees ID number (and there are 100s) from Sheet A to see if their number populates somewhere across Workbook B. How to Find Duplicate Rows in Excel Using COUNTIFS? What I have to do now: It is my job to check for duplicates across the two Excel workbooks.How to Find Duplicates in Excel Using COUNTIF?.

How to Use COUNTIF / COUNTIFS to Find Duplicates in Excel?.

How to Find Duplicate Cells with the Exact Number of Occurrences?.

Find Duplicates in Excel Using Conditional Formatting.

I have created this easy guide on how to find duplicates in Excel, making it a walk in the park for you.īy the end of this guide, you’ll be able to find, highlight, count, filter, and remove duplicates in Excel instantly. You might have come across some guides bombarding you with complicated formulas to deal with duplicate rows.Įxcel Goal Seek-the Easiest Guide (3 Examples)Ĭreate A Pivot Table In Excel-the Easiest GuideĮxcel Conditional Formatting -the Best Guide (Bonus Video)ĭon’t fret. In the popping Duplicate Values dialog, select the highlighting option as you need from the right. Select the values you want to find duplicates, click Home > Conditional Formatting > Highlight Cells Rules > Duplicate Values.See screenshot: 2. For example, the following screenshot shows how to use this formula to count the number of non-duplicates in a list of team names: From the output we can see that there are 6 unique team names. The Conditional Formatting can quickly highlight the duplicate values in a list. They are annoying to deal with and eat a lot of time while cleaning up. Find duplicate values without deleting by Conditional Formatting.

#Excel find duplicates with a formula code#

Step 4: Copy the above code and paste in the code module which have inserted in the above.

Step 3: Insert a code module from then insert menu. Step 2: Press Alt+F11 This will open the VBA Editor. Note: This tutorial on how to find duplicates in Excel is suitable for Excel 2007, Excel 2010, Excel 2013, Excel 2013, Excel 2019 and Office 365 users.ĭuplicate rows of data in a spreadsheet are every Excel user’s cause for a headache. Instructions to run the VBA Macro code to find duplicates in a Column. Home > Microsoft Excel > 3 Best Methods to Find Duplicates in Excel 3 Best Methods to Find Duplicates in Excel Power Pivot, Power Query and DAX in Excel.